The Polish Ministry of Justice has launched the Program Cyfrowe Rejestry, a comprehensive initiative aimed at digitizing and modernizing the registers used within the Polish justice system. Announced by Minister Adam Bodnar on May 7, 2025, this program is designed to enhance the efficiency and security of data management in the legal framework, ultimately benefiting entrepreneurs, notaries, and all citizens.
According to the Ministry, the digitization of registers will lead to shorter processing times, simplified procedures, and reduced costs related to paper documentation. "The digitization of registers will shorten processing times, simplify procedures, and reduce costs associated with paper documentation," the Ministry emphasized.
This initiative complements the earlier Program Cyfrowe Sady, which focuses on strengthening electronic order for payment proceedings and introducing a digital assistant for judges handling cases involving foreign currency loans. Together, these programs aim to create a more integrated and user-friendly justice system.
One of the primary objectives of the Program Cyfrowe Rejestry is to unify the system by providing access to all registers through the Portal Rejestrów Sądowych, allowing users to navigate multiple registers with a single login. Grzegorz Polak, Director of the Department of Informatization and Court Registers, highlighted this goal, stating, "This will happen, among other things, through the availability of all registers in one place, which is the Portal Rejestrów Sądowych, and the ability to use different registers with one login."
The Program Cyfrowe Rejestry will focus on six currently functioning registers within the Polish justice system: the electronic National Court Register (eKRS), the Electronic Land and Mortgage Registers (EKW), the Register of Pledges (RZ), the National Register of Debtors (KRZ), the National Criminal Register (KRK), and the Register of Sex Offenders (RSPTS).
Minister Bodnar noted that the most urgent solutions from this program are expected to be implemented by the end of 2025. This includes enabling notaries to submit electronic applications for changes in land and mortgage registers within the Electronic Land and Mortgage Registers. Currently, such applications must be submitted in paper form by the heirs themselves, which is a cumbersome process.
Moreover, changes requiring more extensive legislative adjustments will be phased in over subsequent years. For instance, the EKW will see the introduction of user authentication for those viewing land and mortgage registers. Presently, anyone can access these registers by entering the relevant numbers, which has raised concerns regarding the protection of property owners' personal data. After the modifications, access will require user identity verification, and the system will log information on who accessed which registers and when.
In a significant step towards realizing these changes, an agreement was signed on April 28, 2025, between the Ministry of Justice and the Ministry of Digital Affairs to facilitate the digital transformation of the justice system. This collaboration aims to establish digital competence development centers within the justice sector, fostering cooperation between justice institutions and research and development entities focused on law and technology.
Full modernization of the registers is planned for completion by 2028, aligning with a broader strategy for the digital transformation of the Polish justice system. As Minister Bodnar stated, "Thanks to these changes, courts and prosecutors will become more modern, efficient, and citizen-friendly."
Among the specific enhancements planned for 2025 are the introduction of two fast-track processes for establishing institutional accounts in the National Court Register (KRS), enabling registered entities to submit applications and documents electronically from their institutional accounts. This will eliminate the previous requirement for individuals to manage these processes through personal accounts.
The introduction of a new Financial Data Repository (RDF) is also on the agenda. This repository will store financial reports from entities registered in the KRS, with improvements aimed at enhancing data security and user experience. Users will benefit from a streamlined login process, allowing them to access the RDF and other KRS functionalities using a single account.
Furthermore, the KRZ will see the launch of a new notifications module, which will inform users about changes in their proceedings. Notifications will be crafted using plain language principles and sent directly to users' email addresses, ensuring they stay updated without needing to log into the KRZ.
Additionally, the implementation of Robotic Process Automation (RPA) will enhance processes related to searching for individuals in the National Criminal Register. This technology will automate repetitive tasks, improving efficiency and accuracy.
Overall, the Program Cyfrowe Rejestry represents a significant step forward in modernizing the Polish justice system, making it more accessible and efficient for all users. The Ministry of Justice is committed to ensuring that these changes not only meet the needs of the system but also prioritize the interests of citizens who rely on these services.
As the program unfolds, stakeholders can expect to see tangible improvements in how justice is administered in Poland, paving the way for a more digital and integrated future.
