On April 9, 2025, the Foundation for National Records and Archives and the Governorate of North Al Sharqiyah signed an agreement to implement a Private Records Management System. This initiative aims to enhance the preservation and management of records, aligning with modern standards and administrative efficiency.
The signing ceremony was attended by Dr. Hamad bin Mohammed Al-Dhawyani, the head of the Foundation for National Records and Archives, and Mahmoud bin Yahya Al-Dhahli, the Governor of North Al Sharqiyah. Dr. Al-Dhawyani emphasized that the adoption of this system is a significant step towards establishing a comprehensive framework for records management.
According to Dr. Al-Dhawyani, the new system will incorporate the latest international standards in record management. This includes creating retention schedules for documents and a classification system, which follows the completion of a detailed inventory of the records specific to North Al Sharqiyah. He stated, "The approved system represents a basic line towards building a modern and integrated system for records management."
One of the key features of this system is its reliance on digitization and precise coding, which will facilitate the organization of conservation and retrieval operations. This is expected to enhance administrative efficiency and support the broader goals of the Sultanate of Oman in transitioning towards a digital governance framework.
Governor Al-Dhahli expressed his support for the system's implementation, stating that it would significantly improve the performance of the records department within the governorate. He noted that the records department will, in coordination with the Foundation, train relevant staff on the application of the system.
The training will cover various aspects of the system, including document classification, retention periods, and management practices, all in accordance with the best modern standards. This initiative is framed within the context of the Sultanate's commitment to improving institutional performance and facilitating effective access to information.
This agreement marks a pivotal moment for the Governorate of North Al Sharqiyah as it seeks to modernize its administrative processes. By adopting such a comprehensive records management system, the governorate aims to ensure the secure preservation of information and improve decision-making processes.
The development of the records management tools has undergone several stages, including coordination with administrative structures within the governorate's office. The meticulous preparation of a list detailing the types of documents and files has led to the creation of procedural tools for the system, including retention schedules and classification systems, which have received final approval from the Foundation.
As Oman continues to embrace digital transformation and good governance, this new system is positioned as a foundational element in the enhancement of government document management practices. It aims to bolster the efficiency of administrative performance and ensure the secure preservation of information, ultimately supporting improved decision-making processes.
The move to implement the Private Records Management System aligns with the Sultanate's vision for modernizing administrative systems and adopting best practices in records management. By integrating these advanced methodologies, North Al Sharqiyah is setting a precedent for other regions to follow in enhancing their document management strategies.
As the system goes into effect, stakeholders are optimistic about the positive impact it will have on the overall governance framework in the region. The collaboration between the Foundation for National Records and Archives and the Governorate of North Al Sharqiyah exemplifies a proactive approach to improving administrative processes and ensuring the effective management of public records.
In conclusion, the adoption of the Private Records Management System represents a significant advancement in the governance practices of North Al Sharqiyah, reflecting the Sultanate of Oman's commitment to modernizing its administrative frameworks and enhancing the efficiency of public service delivery.
